At Qodefy, we handle your personal data with care. This privacy policy explains what data we collect, why we collect it, and how we handle it. We process personal data in accordance with the General Data Protection Regulation (GDPR).
1. Who are we?
Qodefy develops custom web applications, websites and digital solutions for businesses. If you have questions about this privacy policy or about the processing of your data, you can contact us at:
Email: emirhan.demirci@qodefy.nl
Phone: +31 6 41 03 62 53
2. What data do we process?
Depending on how you get in touch with us, we may process the following data:
- Name and company name
- Contact details such as email address and phone number
- Data you submit via the contact form
- Technical data such as IP address, browser and device type
- Correspondence (for example emails or messages)
3. Why do we use your data?
We use your personal data for the following purposes:
- To contact you in response to your message or request
- To prepare and issue quotations
- To perform our services and deliver projects
- To improve our website and services
- To comply with legal obligations (for example administration)
4. Legal basis for processing
We process personal data on the following legal grounds:
- Consent: for example when you fill in the contact form and agree to our terms.
- Contract: when we carry out a project or assignment for you.
- Legal obligation: such as tax record-keeping requirements.
- Legitimate interest: for example to improve our services or secure our systems.
5. How long do we retain your data?
We do not retain your personal data longer than necessary for the purpose for which it was collected, unless we are required to retain it longer by law. Quote and project data may be retained for up to 7 years due to tax record-keeping obligations.
6. Do we share your data with third parties?
We never sell your data to third parties. We may use external parties that help us deliver our services, such as:
- Hosting providers
- Email and communication services
- Administration or accounting software
We enter into data processing agreements with these parties to ensure your data is handled securely.
7. Cookies and use of our website
Our website may use cookies to function properly and to gain insight into how the website is used. You can find more information in our cookie policy.
8. Security of your data
We take appropriate technical and organisational measures to protect your personal data against loss, misuse or unauthorised access — including secure connections (HTTPS), up-to-date software and restricted access to systems.
9. Your rights
Under the GDPR you have the following rights regarding your personal data:
- Right of access to the data we process about you
- Right to rectification of incorrect data
- Right to erasure of data (where applicable)
- Right to restriction of processing
- Right to object to certain processing
- Right to data portability
Would you like to exercise one of these rights? Contact us at emirhan.demirci@qodefy.nl. We will respond as soon as possible, and within 30 days at the latest.
10. Complaints
Do you have a complaint about how we handle your personal data? Please let us know so we can work together towards a solution. If we cannot resolve it together, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
11. Changes to this privacy policy
We may update this privacy policy from time to time. The most recent version is always available on this page.
Last updated: May 2026